Application for Trading at the Carnival 2025

This application is for trading on

Saturday 9th – Sunday 10th August 2025
At the Manchester Carnival in Alexandra Park, Manchester.

Process for applying for the right to trade at the Manchester Carnival
10% Early bird discount will be available for traders who submit their application, documents and payment by 31st of March 2025. However, the early discount does not apply to traders selling alcohol.

Process for applying for the right to trade alcohol.
Complete this application form. The closing date for submission of applications is 10th May 2025 at 5pm. Please complete all sections of the form and upload all documentation,
Traders will be notified if they are successful or unsuccessful via email within 7 working days of full submission of all required documentation. We ask that all documents be submitted together.
Successful traders will be required to make payment in full to secure their stall allocation. You will be invoiced accordingly if your application is successful.

There are no trading opportunities external to the Alexandra Park boundary. Stall spaces will be allocated upon arrival and following verification.

For your application to be valid you must:

Complete all relevant sections within the form
be eligible to work in the UK and provide documents to support this
have valid public liability insurance for a minimum of £5 million covering you / your business for trading on both days and provide evidence of this
Have a valid personal licence for selling alcohol.Only valid applications will be considered
Only successful applicants will be able to trade at the Manchester Carnival. Traders will not be allowed to trade if they arrive on the day without prior approved permission via this process*.

What you can and cannot sell.

Traders are able to sell food, non-food goods or both, this includes soft drink beverages (the sale of Alcohol is not permitted as part of the allocation.
You are not permitted to sell alcoholic drinks of any type i.e. Spirits, Ales, Beers, Lagers, Guinness, Port, Wine, Babycham, Rum Punch, Alcoholic Jellies or Legal highs. Nitro Oxide (laughing gas) is not permitted to be sold at Manchester Carnival.
Second-hand toys or electrical equipment, knives, solvents or any kind or real or imitation Firearms are not permitted. Traders are not permitted to sell illegal substances. No counterfeit goods or unauthorised copies of copyright Designs or Labels. Fortune–telling, Tattooing, Body piercing, Head massage, Hairdressing or Tarot reading are also not permitted.

This Application Form should be completed as follows.

Section 1 Trader Information - All traders to complete all boxes (1a & 1b)
Section 2 Food and Drink- Only food and drink traders to complete all boxes
Section 3 Trading Space - All traders to complete all boxes
Section 4 Trading History - All traders to complete all boxes
Section 5 Confirmation Statement - All traders to sign and date.

Surname Forename(s) Title MrMrsMissMsOther Home address (including postcode) Telephone Number Your email

Section 1B Trader Information

All applicants to complete this section.

What type of business are you? food and drink seller (no alcohol) all other goods and services food and drink seller (no alcohol)all other goods and services What is your trading / business name? Please detail all the goods and services that you want to offer for sale. Specify if new or used. For food and drink please list all food and drink product.

Section 2 - Food and Drink

Food and drink traders to complete this section. If you are a non-food and drink trader, go directly to Section 3..

Local authority/ competent authority your food business is registered with? Date of last inspection and ‘Food Hygiene Rating System’ score given on last inspection (not required if unit does not normally trade in the UK - in which case please explain) Name of person who will be managing food preparation on site Personal licence number Please provide a detailed list of foods that will be sold at the event Will you be cooking / heating at the event? YesNo For meat / chicken / rice dishes - please indicate if the meat / chicken / rice will be cooked from raw at the event or cooked somewhere else and reheated at the event. Cooked from raw at the eventCooked elsewhere and reheated at the event
Describe the cooking / re-heating procedure Please detail all your food handlers training and the year the certificates were obtained Describe your a. handwashing facilities b. hot water provision c. equipment washing facilities Temperature control how will you ensure correct storage, hot holding and cooking temperatures? Allergen Information Do you have allergen signage displayed on your unit / trading space for every dish that you prepare? (As a minimum we would require that the Food Standards Agency allergen matrix is completed) YesNo Please outline how you have considered the potential for allergenic ingredient cross contamination in your unit / trading space? Which documented food safety management system do you use? Safer Food Better Business (SFBB)Assured Safe CateringOther If you are not using a recognised system please describe your system Electrical equipment: how will power be provided? Petrol generators will not be permitted Traders will need to provide their own DIESEL generators Are Electrical Safety Certificates available for all electrical appliances? These should be available for inspection at the event? YesNo Are Gas Safety Certificates available for all gas appliances? These should be available for inspection at the event? YesNo Will leak detection fluid be available? YesNo Has a fire safety risk assessment been completed? This should be available for inspection at the event? YesNo Describe your arrangements for the storage and disposal of waste.

Section 3 Trader Space

All applicants are to complete this section. This section provides information about the type of trading space you require. Successful applicants will be provided with a trading space only. You must provide your own trading equipment. The size of one trading space is 4m x 4m and this includes your area for food prepping. Any additional areas will be classed as another trading space and incur additional costs.

Which areas are applying for? Food and drink (no alcohol) at £650 for 2 daysAll other small goods and community services at £300 for 2 days)ice-cream Vans & food Van (£800 for 2 days)

The size of one trading space for food vans is 6m x 6m and this includes your area for food prepping. Any additional areas will be classed as another trading space and incur additional costs.

Please describe the type of trading structure you will be using (e.g. gazebo, catering unit) and How many trading spaces are you applying for in each category from above? Describe the type of ground covering you will be using in the event of bad weather? Vehicle registration number of your mobile unit Number of people who will be working on the trading space/s?

Section 4 Trader History

All applicants are to complete this section.

Have you previously traded at the Caribbean Carnival of Manchester? YesNo

Section 5 - Confirmation Statement

Confirmation & Acceptance I confirm that to the best of my knowledge, the information that I have submitted is true and correct. I understand that by falsifying any details, my application will be invalid. I confirm that I have read and understand the terms and conditions of trading. I agree that by submitting this application I confirm that I am legally eligible to work in the UK. All insurances and information will be in date and valid. If there are any breaches my application and stall space will be revoked and payment will be non-refundable. I confirm that all the details contained herein are correct, and that I will notify The Manchester Carnival 2023 in writing within 7 days of any changes to this information. Consent of individual to being specified as premises supervisor hereby confirm that I give my consent to be specified as the designated premises supervisor in relation to the application for This Stall I also confirm that I am entitled to work in the United Kingdom and am applying for, intend to apply for or currently hold a personal licence, details of which I set out below. I also confirm that I am entitled to work in the United Kingdom and am applying for, intend to apply for or currently hold a personal licence, details of which I set out in Section 2 of this form.

Section 6 Supporting Information

This sheet provides details of the supporting information that must be submitted with your application. Your application will not be considered until all of the relevant documents have been received. You are required to submit the following documentation with your application form;

Please Note File size is 5MB Maximum

Proof of your legal right to work in the UK - All traders Required Proof of address - All traders Required Proof of Public Liability Insurance - All traders Required Vehicle motor insurance Required Food Hygiene Rating certificate Required
You can photocopy documents and send via email to stalls.manchestercarnival@outlook.com . If you intend to send your documents electronically via an email, you are required to ensure that they are in colour, and they must be one of the following file types:

Microsoft Word documents with the file extension '.doc'

Images with the file extension '.jpg'

Compressed files with the extension '.zip'

Files with the extension '.pdf'

Proof of your legal right to work in the UK

You must be eligible to work in the UK, and provide evidence of this. This can be your Passport or National identity card. Photocopies of passports must include the passport cover and whole of the personal details page, as well as any visa or endorsements showing your current right to work in the UK. Your application will not be considered if you do not submit this.

Proof of address

All applicants must provide at least TWO documents from this list, showing your full name and address. Your application will not be considered if you do not submit these.

Bank, building society, mortgage or other financial statement not more than three months old

Utility bill, e.g. electricity, gas, water, telephone, mobile phone not more than three months old

Credit card, store card or mail order catalogue statement not more than three months old

Government agency document, e.g. Benefits Agency, Employment Service, Inland Revenue not more than 12 months old

Proof of public liability insurance (PLI)

You must provide ONE document from the list below to provide documentary evidence of your public liability insurance

A copy of your public liability insurance policy schedule.

A copy of your National Market Traders Federation membership card

All traders are required to have public liability insurance. Your application will not be considered if you do not submit this.

Food Hygiene Rating certificate

All food & drink traders must provide a copy of their food hygiene rating certificate, which has been formally issued by any local authority. How we use your information We use the personal information provided by you to communicate with you, for the management of the Event, to complete any bookings or agreements we may make with you, and for identification purposes. Your personal information may be shared internall, with the Council and with other agencies such as the Cabinet Office and the Health & Safety Executive, and may be used in data matching exercises, for the prevention and detection of fraud.